Privacy Policy

Last modified: Oct 24, 2024

1. Introduction

  • Welcome to FUNEZ PTE. LTD. (“Company,” “we,” “our,” “us”). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access or use our Software as a Service (SaaS) solution (the “Service”).

    By accessing or using our Service, you acknowledge that you have read, understood, and agree to this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the Service.

2. Information Collection

  • Information You Provide

    • Account Creation and Profile Information:

      When you register for an account, we collect personal information, including:

      • Email address
      • Password
      • Company name
      • Company URL

      You may also provide or confirm additional details, such as:

      • Your name
      • Company industry
      • Tax ID
      • Billing address
      • Time zone
      • Source of contact or lead
    • Contract Data:

      If your company enters into a contract with us, we collect the following information:

      • Your name
      • Job title
      • Email address
      • Signature (if applicable)
      • Customer name and address
      • How you heard about us
    • Payment and Transaction Information:

      When you sign up for paid services, we collect transaction-related information, including:

      • Transaction date and amount
      • Device type
      • IP address
      • Card type


      Payments are processed by our third-party payment processor, Stripe. We do not store any direct credit card information on our servers. All payment information is securely stored and handled by Stripe. For your reference, only the last four digits of your credit card number will be displayed through Stripe’s dashboard.

      For custom billing, we may also collect:

      • Account contact’s name
      • Email address
      • Job title
      • Company
      • Address
    • Communications:

      When you contact us through any method, such as our website’s “Contact,” functions, or if you request a demo, we may collect:

      • Your name
      • Email address
      • Mailing address
      • Phone number
      • Company or company URL
      • Account ID
      • Type of inquiry
      • Any other personal information you provide, such as:
        • Number of contacts
        • Products of interest
        • Current platform used
        • Meeting dates and times
  • Information We Collect Automatically

We and our third-party providers and partners collect certain personal information automatically when you visit, interact with, or use our service:

    • Log Data:

      This includes information collected by us and our third-party provider, Stripe, such as:

      • Internet Protocol (IP) address
      • Operating system
      • Browser details (type, ID, configuration)
      • Unique identifiers
      • Local and language settings
      • Session logging
      • Heatmaps
      • Screen resolution
      • Internet Service Provider (ISP)
      • Device type and version
      • Referring URL
      • Date and time of your visit
      • Time spent on our services
      • Any errors that occur during your visit

      Additionally, Stripe may collect and log certain transaction-related information, including:

      • Payment method type (e.g., credit card, bank account)
      • Payment status (successful, pending, failed)
      • Transaction amount
      • Currency used
      • Date and time of the transaction
      • Customer identification data for fraud prevention and security purposes

      We use this information to enhance our services, monitor for fraudulent activity, and improve the overall user experience.

    • Analytics Data:

      This includes data regarding your electronic path to, through, and from our services, such as:

      • UTM source
      • Usage and activity data (time zone, first and last active date/time, usage history, pages viewed, links clicked)
      • Interactions between you and your customers while using our services
    • Digital Behavioral Data:

      This includes details about your web page interactions, such as:

      • Clicks, hovers, and mouse movements
      • Referring web page/source
      • Statistics related to interactions between your device or browser and our sites
    • Location Data: This includes your general geographic location based on your IP address.
    • Platform Data:

      If you have an account with us, we may collect the following information:

      • Name
      • Phone number
      • Email address
      • Company information
      • Sales cycle status
      • Lead and commercial details
      • User and account IDs
      • Net Promoter Score (NPS) or account sentiments
      • Account health status
      • Event attendance
      • Lead/account status
      • Integration details

Cookies and Related Technologies
We and our third-party providers, including Stripe, use cookies and related technologies (including web beacons, pixels, embedded scripts, location-identifying technologies, and logging technologies) to automatically collect this information.

  • Information from Third Parties

We may obtain personal information from third parties and combine it with information we collect either automatically or directly from you.

  • Partner Entities: We may receive personal information from other companies and brands owned or controlled by FUNEZ PTE. LTD., as well as other companies under common ownership. This information may include details necessary for our services and marketing efforts.
  • Business and Marketing Partners:

    We may disclose personal information to our business and marketing partners with whom we jointly offer products or services, co-market, or host events, or who are part of our partner ecosystem. This information may include:

    • Name
    • Phone number
    • Email address
    • Company name and address
    • Details of your interests or opportunities
    • Information on whether your company is a current client of our partner
  • Social Media: When you interact with us through social media networks, such as Facebook or Instagram, we may receive information that you permit the social network to share with third parties. The data we receive depends on your privacy settings with the social network. We encourage you to review and adjust your privacy settings on these platforms to manage the information shared.
  •  Service Providers: Our service providers, who perform services solely on our behalf (such as chat services, payment processing, and marketing providers), may collect and share personal information with us. These providers are contractually obligated to protect your data and use it only for the purposes specified in our agreements.

3. How We Use Your Personal Information

We may use the personal information we collect for the following purposes:

  • We may use the personal information we collect for the following purposes:

    1. Service Fulfillment

      • Fulfill our contractual obligations and deliver the services you have requested, including facilitating communication with other users and managing accounts and contracts (including customer support).
    2. Communication

      • Communicate with you via email, text message, social media, telephone, and video calls.
    3. Business Performance Review

      • Review our business performance to assess and improve our services.
    4. Marketing and Sales

      • Market and sell our services through various communication platforms (e.g., email, direct mail, phone, video call, text message, LINE).
    5. Gifts and Incentives

      • Send gifts to you as part of our customer appreciation efforts.
    6. Service Improvement

      • Administer, improve, and personalize our services by recognizing and remembering your information upon your return and analyzing our client base.
    7. Payment Processing

      • Process payments for our services.
    8. Market Research

      • Conduct market research to enhance our offerings and customer experience.
    9. Opportunity Tracking

      • Track opportunities, conversions, and generate leads for our services.
    10. Testing and Monitoring

      • Test, enhance, update, and monitor our services, and diagnose or fix technology problems.
    11. Safety and Security

      • Maintain the safety, security, and integrity of our property, services, technology assets, and business.
    12. Terms Enforcement

      • Enforce our terms of service, resolve disputes, fulfill our obligations, enforce our rights, and protect our business interests as well as the interests and rights of third parties.
    13. Fraud Prevention

      • Prevent, investigate, or provide notice of fraud or unlawful or criminal activity.
    14. Contests and Sweepstakes

      • Process and deliver contest and sweepstakes entries and awards.
    15. Legal Compliance

      • Comply with legal obligations to ensure adherence to applicable laws and regulations.

4. How We Share Personal Information

We may share, transmit, disclose, grant access to, make available, and provide personal information to third parties as described below:

  • Service Providers: We share personal information with third-party contractors and service providers under reasonable confidentiality terms. This includes payment processors, web hosting and maintenance services, technology support, email and messaging providers, analytics providers, data storage, and web and video hosting providers. These service providers are bound to process data only on our behalf and under our instructions unless they act as independent controllers (e.g., legal and tax consultants).
  • Partner Entities: We may share personal information with other companies and brands owned or controlled by FUNEZ PTE. LTD. or under common ownership. These entities will use your personal information in accordance with this Privacy Policy.
  • Corporate Transactions: We may transfer information in the event of a sale or transfer of all or part of our business or assets (e.g., divestiture, merger, acquisition, bankruptcy). We will use reasonable efforts to ensure that any transferred information is treated in accordance with this Privacy Policy.
  • Legal Obligations and Rights: We may disclose personal information to third parties, such as legal advisors, law enforcement, regulators, and other authorities, if we reasonably believe such action is necessary to:
    • Establish, exercise, or defend legal claims.
    • Comply with laws or respond to lawful requests and legal processes.
    • Protect our rights and property and the rights, personal safety, and property of others.
    • Detect, suppress, or prevent fraud.
    • Comply with applicable laws.
  • With Your Consent: We may disclose personal information to third parties or publicly with your consent or direction, such as posting testimonials on our website or in service-related publications.

5. Control Over Your Information

  • Email Communications: We may send you emails about updates to our services, notices, or information about products/services we believe may interest you. To unsubscribe, click the “unsubscribe link” at the bottom of the email. Please note that you cannot unsubscribe from certain service-related communications (e.g., account verification, transaction confirmations, technical or legal notices).
  • Messaging Platforms: We may use personal information to communicate via messaging platforms for marketing or informational updates. To unsubscribe, reply STOP in one of our messages.
  • SMS Text Messaging: With your consent, we may use personal information to send text messages for marketing or updates. To unsubscribe, reply STOP or click the unsubscribe link (where available) in one of our messages. For more details, see our Terms of Service.
  • Modifying Account Information: If you have an account with us, you can modify certain information (e.g., contact info, profile picture) through the “Contact Information” tab in the “Account” section of your account. For access, correction, or deletion requests, contact support through your account’s support portal. We may require additional information to verify your identity and cannot guarantee that all requests will be fulfilled.

6. Privacy Rights

In accordance with applicable privacy laws and the jurisdictions in which you reside, you may be able to exercise some or all of the following rights regarding the personal information we have collected about you, subject to certain limitations:

  • Right of Access and Portability: You may have the right to access the personal information we have collected about you and, where required by law, obtain a copy of that information.
  • Right to Correction: You may have the right to request that we correct inaccuracies in your personal information, considering the nature of the information and the purposes of its processing.
  • Right to Deletion: You may have the right to request the deletion of your personal information, subject to certain exceptions.
  • Right to Opt-Out: You may have the right to opt out of certain processing activities, such as targeted advertising or the sale of your personal information to third parties. You may also have the right to opt out of automated decision-making or profiling in certain contexts.
  • Right to Control Over Sensitive Personal Information:You may have the right to control our collection and processing of certain sensitive personal information.
  • Right to Non-Retaliation: You have the right to be free from retaliatory or discriminatory treatment for exercising any of the rights described above.

To exercise your rights, please contact us at:
Email: info@helmsman.jp

7. Third Party Websites and Services

Our services may include integrations or links to third-party websites or services, including those of our business partners. When you interact with these third parties, you provide your information directly to them, not to us. We are not responsible for the privacy practices of these third parties or any entity we do not own or control. We encourage you to review the privacy policies of those third parties to understand how they handle your personal information.

8. Changes to Privacy Policy

We reserve the right to modify this Privacy Policy at our discretion. We will notify you of material changes by informing you through your account, placing a prominent notice on our website, or through other appropriate communication channels. It is your responsibility to review this Privacy Policy periodically. All changes are effective from the date of publication unless otherwise stated.

9. Copyright Removal Request

If you believe that your copyright-protected work has been used through Helmsman’s services without your authorization, you may submit a request for the removal of the content by contacting us at info@helmsman.jp. Please provide sufficient details about the copyrighted work and the unauthorized use to assist us in addressing your request.

10. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at info@helmsman.jp.